One system instead of a patchwork
Tee sheet, point of sale, back office, club websites, sales CRM and e-signature share one member record, so nothing is re-keyed between them.
Club Steward · Golf & country club management softwareTee sheet, POS, billing and the member app. One member record.
One club or a whole portfolio, on one platform we run for you.
Real screens from a sample club.
1member record shared by every module and every club
6steps from “Choose a plan” to a signed, paid, active membership
550+permissions, grantable per role or per person, per club
0data re-keyed between sales, contracts, billing and the member record
- Built for multi-club operators
- Contracts & e-signature built in
- Benefits that follow the member
- Club-level data isolation
- US-based team
- 30+ yrs building software
- 4-hour response SLA
What it runs
Every department, one login.
Start with the core, Membership Sales and the Members App, then add the apps each club needs. Every app switches on or off per club.
- Membership SalesCoreShared lead pool, pipeline and tours, e-signed contracts, and onboarding the moment they pay.
- Members AppCoreA per-club app in the club's own brand: member card, benefits remaining, bills and bookings.
- Website & MarketingAdd-onA branded site for every club and a six-step online join with e-signature and payment.
- HRAdd-onHire, onboard, schedule and pay staff without a second system.
- Tee-TimesAdd-onRate grids, booking windows by tier, member allowances live while booking, and the cart fleet.
- Events & CateringAdd-onInquiry to invoice: room holds, instant online quotes, banquet event orders and seating.
- Point of SaleAdd-onA register for every outlet, charged to the member's account, with gift cards.
- e-CommerceAdd-onAn online pro shop with member prices and pre-orders waiting on the cart at tee time.
- Subscription Billing & DuesAdd-onCard and ACH autopay, prorated first periods, and retries that never charge twice.
- Member Service with ChatbotAdd-onAn AI assistant that answers with the member's own account, then hands off to a person.
- Accounting SuiteAdd-onEach club keeps its own books, fed by its own transactions, per club or consolidated.
- Property ManagementComing soonClub-owned residences and commercial space, on the same member and billing records.
Optional Active AI: the assistant answers members first, inquiries arrive sorted and applicants arrive ranked with names hidden. Also included: multi-club rollups by region, a report builder with scheduled reports, and Microsoft sign-in.
Watch it run
Two minutes, the whole club.
The product on a sample club: the membership sales and members app core, then every add-on app. Captions are built in.
Three short walkthroughs: events, point of sale and member service
Screens show a sample club with fictional people and figures.
Built for the portfolio
One corporate view. Every club, every region, every GM.
Corporate sees every club with region subtotals. Regional VPs get the same reports limited to their region, growing as clubs are added. GMs get their club’s home.
- Every club keeps its own branded website, settings and books, consolidated when you need them
- Benefits and reciprocal access capped per club, per network of clubs, or both
- Club-level data isolation enforced in the database, with 550+ permissions per role and club
- New clubs stood up from a template club, so rollout is a repeatable process
Why clubs switch
Fewer systems, and a team that runs it for you.
Run for you as a managed service
Ardn builds Club Steward and runs it for you, with a US-based team and a 4-hour response SLA.
Rolled out club by club
Apps turn on per club and every club goes live on a readiness checklist, so one club can go live while the rest carry on as today.
Rankings and data carry over
Old web addresses redirect so search rankings follow, and reports and lists export to CSV from the first day.
How a portfolio rolls out, step by step · What one member record changes
Executive brief
Take it to your CFO and your board.
Four pages covering the platform, the rollout and the controls, with real product screens. Ready to forward before anyone books a call.
Questions
What club operators ask us first
What is Club Steward?
Club Steward is golf and country club management software from Ardn Cloud Solutions, a software company based in Orlando, Florida. It runs a multi-club operation on one platform and one member record: club websites and online join, membership sales, e-signed contracts, dues and payments, onboarding, the member portal and golf app, benefits and reciprocal access, the tee sheet and carts, the pro shop, events, and reporting from a single club up to the whole portfolio.
Who is Club Steward built for?
Operators who run many golf and country clubs — ownership groups, management companies and multi-club portfolios. It was designed from day one around a portfolio: every club gets its own branded website and settings, while corporate, regional VPs and general managers each see the same reports automatically scoped to the clubs they are responsible for. A single club runs on exactly the same platform.
How do reciprocal access and cross-club benefits work?
What a membership includes is modelled as quantified benefits — golf rounds, guest passes, dining discounts, room hours — each with its own reset period (monthly, yearly or on the membership anniversary) and caps per club, per network of clubs, or both. Benefits are granted automatically when a membership is approved, shared across the household where they should be, and drawn down automatically: booking a tee time uses the golf allowance the member saw while booking.
Do we still need a separate CRM, website agency or e-signature tool?
No. The membership sales desk (lead pool, pipeline, tours, product builder and approvals), each club's website and online join, and contracts with built-in e-signature are all part of Club Steward and share one member record. A website visitor can go from choosing a plan to a signed, paid, active membership without talking to anyone — or a Membership Director can close the same deal in person on a tablet.
How are dues and payments handled?
Dues run on autopay by card or US bank account (ACH), with a prorated first period, promotional dues that step up on a set date, card-expiry warnings, and automatic retries of failed payments at 3, 5 and 7 days — never charging twice. If you pass on a credit-card fee, it applies to credit cards only, is disclosed on its own line before payment, requires explicit consent, and follows state-by-state rules with the statute cited.
Does it include accounting?
A full general ledger, accounts receivable and payable, bank reconciliation, budgets, period close, purchasing with three-way match, a cash forecast and financial statements are included, and each club keeps its own books. Every charge in Club Steward already carries its general-ledger account, department, revenue centre and club, so the ledger is fed by the club rather than re-keyed from it.
More questions (3)
What about point of sale and court booking?
Both are built in. Point of sale gives every outlet (shop, dining, tee desk) its own register, taking card, cash and member-account payments, with gift cards, member pricing, kitchen and bar screens, and close-out with cash counts. Every sale lands on the member's statement the moment it's made, and dining keeps selling offline on cash and member account. Courts, classes and lessons book on the same rules as the tee sheet.
How is our data kept separate and secure?
Club-level isolation is enforced inside the database with row-level security on every table, so one club's staff cannot query another club's records. On top of that are more than 550 individual permissions, per-person grants or denials with an expiry and a reason, field history on every tracked field, an audit log of staff actions, and a 30-day recycle bin. Members and anything with money, signatures or attendance behind it can never be deleted.
Will our club websites lose their search rankings?
Club Steward sets up permanent redirects from each club's old web addresses so existing rankings carry over. Each club's site is then managed without an agency: a block-based page editor, menus, media, and brand and theme settings, with editing and publishing as separate permissions so a GM can edit without publishing.
Free & no obligation
See Club Steward on a live multi-club portfolio
Tell us how many clubs you run, what you use today and what hurts most. We reply within 4 business hours to set up your walkthrough.
More clubs. Not more systems.
See one member record carry a prospect from your website to a signed, paid membership — and on to their first tee time.
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