Members and donors together
Fundraising lives next to membership, not in a second system.
Membership & Fundraising
Membership and fundraising software for YMCAs and community centers
Household membership billing, program and camp registration with waitlists, front-desk check-in, fundraising campaigns and reporting by branch, on one record for every member and donor. A flat monthly fee, never a percentage of your revenue, and a free pilot in your own branding before you sign.
- Free pilot in your branding
- 60-day go-live guarantee
- Built for multi-branch organizations
Real product screens from a demo organization with fictional people and figures.
Watch
One community. One record.
Seventy seconds on members and donors living on the same record: households with split billing, one-scan check-in, programs and waitlists, campaigns beside membership, and board-ready numbers by branch.
1record for each member, donor and volunteer
0%of your revenue paid to us, ever
$0for a pilot in your own branding
60day go-live money-back guarantee
What a multi-branch association needs
Families, programs, donors and branches, in one system.
A YMCA-style community association runs a gym, a swim school, a summer camp and a development office at once. The software has to handle all of it without a second system for donors or a spreadsheet for the board.
Family billing
Households with several members and more than one payer, billed the way they actually pay.
Busy registration
Swim lessons, youth sports and camps that fill fast and need fair, automatic waitlists.
A busy front desk
Part-time staff checking in members, guests and walk-ins at peak hours.
Board questions
Revenue, donations and attendance by branch, without a week of spreadsheets.
The difference
The parent who pays for swim lessons and gives to the campaign is one person.
Here she's one record: memberships, registrations, check-ins, gifts and volunteer hours on one timeline your membership team and development office both see.
A flat fee
Never a percentage of revenue. Payments settle into your own merchant account.
A front desk that flows
One scan screen for members, guests and walk-ins, even at peak hours.
Answers for the board
Reports by branch and program, built by the person who was asked.
See the product
Everything a community association runs on.
Every screen below is the actual platform running a demo organization with fictional people. No mockups.
Membership billing
Households billed the way families actually pay.
A household holds everyone in the family, with guardians, children and the billing arrangement that fits: one payer, alternating months, a split by percentage or a custom schedule. Billing setup, activity and payment methods sit on the household record, and autopay runs from saved cards.
- Single, split, alternating or custom payers
- Autopay from saved cards
- Every member with their own barcode
Membership plans
Family, adult, senior and youth plans, priced per branch.
Per-location pricing and join fees, discount variants and financial-assistance rates. Historical pricing is locked, so existing members keep the rate they joined at when prices change.
- Per-location pricing and join fees
- Discount variants and financial assistance
- Versioned plans with proration
Program registration
Classes, swim lessons and camps with waitlists that fill themselves.
Programs, classes and camps with per-branch pricing, member and non-member rates, capacity and automatic waitlists. Families book and join waitlists themselves on a portal in your branding, and staff get rosters and attendance.
- Per-branch pricing, capacity and waitlists
- Member and non-member rates
- Rosters and attendance
Front-desk check-in
Arrivals in seconds, not clicks.
Scan a barcode or guest pass, or search by name. Staff see today's classes at their branch and who's checked in, with every arrival recorded.
- Barcodes, guest passes and name search
- Today's classes at this branch
- A live record of who arrived
Fundraising
Annual and capital campaigns on the same record.
Campaigns with goals and progress, donations by branch and campaign, and public giving pages. The same people your front desk checks in are the donors your development team stewards.
- Campaigns with goals and public giving pages
- Gifts by branch and campaign
- Donor records linked to members
Multi-branch reporting
Every branch on one screen.
Membership, program and donation revenue by branch and region, pulled live, with a report builder and dashboards for the questions the board asks next.
- Revenue by branch and category
- A report builder and dashboards
- Branch-scoped roles for staff
Screens show a demo organization with fictional people and figures.
See it in your own branding. We'll stand up a free pilot themed to your organization, no signature required.
Request a free pilotOne platform
Everything the association runs on, in one login.
Workspaces for operations, fundraising, marketing and administration, each showing people exactly what their job needs.
Membership & billing
Versioned plans, households, split billing, proration, autopay and financial-assistance rates.
Front-desk check-in
One scan screen for barcodes, guest passes and name lookup.
Programs, classes & camps
Per-branch pricing, capacity, waitlists, rosters and attendance.
Fundraising CRM
Campaigns, donations, pledges, gift batches, acknowledgments and grants.
Reporting
A report builder, dashboards and revenue by branch and region.
Security & roles
Branch-scoped roles, multi-factor sign-in and an audit log.
More of the platform
More screens your team will live in.
Switching from your current system
Switch without a leap of faith.
Platform switches fail on surprise, not software. Ardn is never a percentage of your revenue, and the free pilot exists so everyone has seen their own workflow before anyone commits.
- 1
A free pilot in your branding
Your logo, colours, branches and membership plan structure, with logins for each director. No charge and no obligation.
- 2
Scope what you depend on
Anything your association relies on outside the core is scoped explicitly during the pilot, so there are no surprises at go-live.
- 3
Guided go-live, guaranteed
Cutover planned around your program calendar, with a written 60-day money-back guarantee. Your data stays yours and exports to CSV with no exit fee.
Questions
What people ask us first
What's the best membership billing solution for a YMCA?
The best fit is the one that bills the way your families actually pay. Look for household billing (one account, several members), split and alternating payers, autopay from a saved payment method, prorated joins and plan changes, financial-assistance rates, and locked historical pricing so existing members keep the rate they joined at. Then ask how the vendor is paid: some platforms take a percentage of your revenue, so your bill rises as you grow. Ardn bills households with single, split, alternating or custom payer schedules, runs autopay from saved cards, keeps every plan versioned, and charges a flat monthly fee. Payments settle into your organization's own merchant account, never a percentage of your revenue.
What registration software works for YMCAs?
A YMCA-style program calendar needs more than a sign-up form: per-branch pricing, member and non-member rates, capacity limits, automatic waitlists, seasonal sessions such as swim lessons, youth sports and camps, and rosters and attendance staff can use on the day. Families should be able to register from a branded portal without calling the front desk. Ardn handles programs, classes and camps with per-branch pricing, capacity, waitlists, rosters and attendance, and members book and join waitlists themselves on a portal with your logo and colours.
How do cloud billing systems for YMCAs compare?
Compare them on five things: how billing handles households and split payers; whether payments settle into your own merchant account or the vendor's; how the vendor is paid (flat fee, per seat, or a percentage of your revenue); whether fundraising lives on the same record as membership or in a second system; and whether you can export every record without an exit fee. Ardn is a cloud platform priced as a flat monthly subscription from $9,000/month for the whole association plus a one-time implementation from $9,500, with annual increases capped at CPI (maximum 4%). Members and donors share one record, and every record exports to CSV at no charge.
What do YMCAs use for membership management?
We can't speak for what any particular YMCA runs, but the evaluation criteria are consistent across multi-branch community associations: membership and household billing, front-desk check-in that part-time staff can learn quickly, program and camp registration with waitlists, fundraising and donor records, reporting by branch, branch-scoped staff roles, and clear data ownership. Ardn covers that core in one login: membership and billing, one-scan check-in, programs and waitlists, a full fundraising CRM, and reports by branch and region. The free pilot lets your team test it against your own workflow before anyone signs.
What should we look for instead of a fitness-studio booking app?
Studio booking tools are built around classes and appointments. A community association also needs households and family billing, financial-assistance rates, camps and youth programs, multi-branch reporting and fundraising. Ardn is built for that combination: members, households, programs, check-in and donors on one record, across every branch.
What does the free pilot actually look like?
We stand up a private sandbox of the platform themed to your organization — our provisioning tool reads your public website and applies your logo, colors, and fonts automatically. You get your branches, your membership plan structure, and demo people to click through, so your front desk, membership director, and development office can each try their own workspace before anyone signs anything. There is no charge and no obligation for the pilot.
What is the money-back guarantee?
If the platform isn't working for your team, cancel within 60 days of go-live and we refund the subscription fees paid for that period. It excludes third-party costs such as payment processing, and the full terms are written into your agreement before you sign.
Is Ardn affiliated with YMCA of the USA?
No. YMCA is a registered trademark of YMCA of the USA. Ardn Cloud Solutions is not affiliated with, sponsored by or endorsed by YMCA of the USA or any YMCA association. We use the term only to describe the kind of organization this software is designed for.
Free & no obligation
Start with a free pilot in your branding
Tell us about your organization: branches, current system and what hurts most. We'll reply within 4 business hours with pilot next steps.
Your mission grows. Your software bill shouldn't.
Book a 15-minute demo. If it looks right, we'll stand up a free pilot in your branding and you decide with your whole team.
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YMCA is a registered trademark of YMCA of the USA. Ardn Cloud Solutions is not affiliated with, sponsored by or endorsed by YMCA of the USA or any YMCA association.