Finds inactive users
Flags anyone who hasn't logged in within the period you choose, like 60 or 90 days.
License Guard · For SalesforceStop paying for Salesforce licenses nobody is using.
License Guard finds users who haven't logged in, gives them a friendly warning, and frees their license on your schedule. Every action is logged, and you see the money it saves.
- Free on the Salesforce AppExchange
- Runs inside your Salesforce org
- Set up in minutes
Screens show a sample Salesforce org.
0lines of code to set up
7day warning before any license is removed, or your own period
100%of actions written to an audit log
$0to install from the AppExchange
The quiet cost
Every inactive user is a license you keep paying for.
People change roles, contractors finish, seasonal staff go home. Their Salesforce licenses stay active and renew every year, until someone has time to audit a spreadsheet.
Renewals
You renew seats you can't prove anyone uses.
Manual audits
Someone exports login history every quarter and cleans it up by hand.
Surprises
Deactivating the wrong person means an angry call from the field.
No record
Nobody can show auditors who was removed, when, and why.
How it helps
Set the rules once. License Guard keeps your org clean.
It works the way a careful admin would, every week, without the spreadsheet.
Warns them first
Sends your own email template before anything happens. Logging in cancels the warning.
Frees the license
Deactivates on schedule and removes their permission sets, so the seat is ready to reuse.
Shows the savings
Tracks licenses reclaimed and estimates what you save at your own license cost.
See it working
Everything happens inside Salesforce.
No new logins, no data leaving your org. License Guard installs as an app and runs on Salesforce's own scheduler.
Reporting
Know exactly what you're getting back.
Licenses reclaimed by month, estimated annual savings, users currently flagged, and who logged back in after a warning.
- Savings at your average license cost
- Action queue with every user's status
- Export for finance and renewals
Rules & schedule
Your policy, applied the same way every time.
Choose the inactivity period, the warning period, which profiles it applies to, and who is always exempt. Preview the impact before you save.
- Weekly, monthly or one-off runs
- Exemptions for executives, contractors and integrations
- Preview impact before anything changes
Screens show a sample Salesforce org with fictional people and figures.
Want to see what License Guard would find in your org? We'll run a free check in 30 minutes.
Book a free license checkWhat's included
Small app. Big savings.
Everything you need to keep licenses matched to the people who use them.
Flexible rules
Inactivity period, batch size and profiles, all set in a simple admin screen.
Warning emails
Your templates, your sender name, sent a set number of days before deactivation.
Exemptions
Keep executives, contractors, board members and integration users licensed.
Scheduling
Run once, weekly or monthly, with a preview of the next run.
Audit log
Every warning, deactivation and failure recorded with the time and reason.
Stays in Salesforce
Built on Salesforce itself, with no outside services and no data leaving your org.
Getting started
Live in an afternoon.
Most teams are set up in one sitting and see their first flagged users on the next run.
- 1
Install
Install License Guard from the AppExchange into a sandbox or production org.
- 2
Set your rules
Choose the inactivity and warning periods, profiles and exemptions.
- 3
Preview
See who would be warned and what you'd save, before anything changes.
- 4
Switch it on
Schedule the run and let License Guard handle warnings, deactivations and the log.
Questions
What people ask us first
How does License Guard decide someone is inactive?
By their last login. You choose the period, such as 60 or 90 days, and which profiles the rule applies to.
Will people get a warning first?
Yes. License Guard can email them with your template a set number of days before their license is removed. If they log in, the warning is cancelled.
Can I exclude certain users?
Yes. Add exemptions for anyone who should always stay licensed, such as executives, contractors, board members or integration users.
Does it run inside Salesforce?
Yes. It installs from the AppExchange and runs entirely inside your Salesforce org, with no data sent to outside services.
What happens to a deactivated user's records?
Deactivation frees the license and removes their permission sets. The user record and its history stay in Salesforce, so you can reactivate them later if needed.
What does it cost?
License Guard is free on the Salesforce AppExchange. If you'd like help setting it up or reviewing your wider license spend, our team can do that too.
Free & no obligation
Get a free license check
Tell us roughly how many Salesforce licenses you have. We'll show you what License Guard would flag and what it could save.
Pay for the people who actually log in.
Install License Guard, set your rules once, and watch unused licenses come back every week.
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